Sample bottling schedule

This feature was added in vintrace Version 6.1.1

In countries outside of USA, a Work Order is referred to as a Cellar Note. In keeping with regional terminology differences, please substitute Work Order for Cellar Note below.

The Equipment schedule console is only available for vintrace Enterprise subscription. For more information on the Equipment schedule console please click here.

The example below is a schedule for a bottling where you have multiple bottling tanks and a single bottling line.

In order to create the schedule above, firstly, you need to create a resource group for bottling.

Creating resource groups

Go to the Equipment schedule console. Click on the add button Add button to create a new resource group.

Create a new resource group for bottling. Give your resource group a meaningful name. In the example below, we have given the name “Bottling”. Then click on either Add button to add the equipment one by one or you can click on From search button to go to the Vessel search screen and select the vessels from there.

create-resource-group-2

Add bottling tanks to the group and then click on Save button. In the example below, we have added 2 bottling tanks and a bottling line to the grouped equipment list.

create-resource-group-3

Your resource group is created and you can see the tanks and the bottling equipment you have added in the timeline view.

Next step you have to do is create work orders for each of the tanks.

Creating planned usages for your bottling tanks

When scheduling work orders, you can now specify how long the wine will be in the tank and it will automatically generate a planned usage for that vessel in the Equipment schedule console.

Firstly, you need to create your transfer work order for your bottling tanks. Go to File menu – Work order from writer – Add job – Transfer/Rack/Blend. Enter the date/time you want to schedule the operation, and select your first bottling tank as the destination vessel.

Tip: You can use a work order template to create the transfer and bottling work orders and generate the planned usages in one go. Please click here on how to build work order templates.

create-work-order-bottling-1

Then click on the schedule details icon planned-usage-icon beside the date.

create-work-order-bottling-2

This will bring up the Schedule details screen. Here you can provide estimates on how long you expect the vessel to be in use to help you visually plan work on the Equipment schedule console.

schedule-details

1 Expected duration field (hh:mm) – this field allows you to enter how many hours you expect the job to last.

2 How long do you expect this product to stay in vessel (days, weeks, months, years) – the estimated duration of how long you expect the vessel to be in use. Click here to learn how you can set this field to be mandatory upon scheduling or completing jobs.

3 Advanced – brings up the Planned usage screen when you want to manually create the planned usage.

4 Equipment schedule – brings up the Equipment schedule console for the vessel so you can see if there are any other planned usages for the vessel.

In the example below, we have entered that the transfer task will take 8 hours, and the vessel will be in use for 8 days. Then click on the Save button.

create-work-order-bottling-3

Click on Add to work order button and then save the work order.

create-work-order-bottling-4

Go to the Equipment schedule console and select your “Bottling” resource group. A planned usage has been automatically created for your transfer work order for “Bottling tank 1” that starts on the 10th December and is 8 days long.

Important note: The auto creation of planned usages will only be for tanks on the destination side of any transfer, multi transfers, extraction, or press cycle jobs.

Clicking on the planned usage will show the transfer work order you have created.

You can repeat the previous steps and create another transfer work order for your second bottling tank. In the example below, we already added a planned usage for “Bottling tank 2” that starts on the 14th of December 12:00 PM and is 10 days long.

Creating planned usages for your bottling line

Next is to create a bottling work order so you can create a planned usage for your bottling line.

Go to File menu – Work order from writer – Add job – Packaging. Enter the date/time you want to schedule the operation, select your first bottling tank as the source vessel, and then select the bottling line you want to use. In the example below, we have selected 18th of December as our scheduled date, which is actually the end date of our planned usage for “Bottling tank 1”.

create-work-order-bottling-8

Then click on the schedule details icon planned-usage-icon beside the date.

create-work-order-bottling-9

This will bring up the Schedule details screen for the bottling work order. Here, you need to specify how long you expect the bottling task will take. Then click on Save button.

Important note: This duration will also be used to create a planned usage for your bottling line in the Equipment schedule console.

create-work-order-bottling-10

Click on Add to work order button and save the work order.

create-work-order-bottling-11

Go back to your Equipment schedule console and select your “Bottling” resource group. A new planned usage has been created for your bottling line that starts on the 18th of December 00:00 and is 12 hours long.

Clicking on the planned usage will show you the bottling work order you have created.

You can repeat the same steps again to create another planned usage for your bottling line using the second bottling tank as the source vessel for bottling.

create-work-order-bottling-13-2

create-work-order-bottling-10

You now have the second planned usage for your bottling line.